PIMS User Guides

Configuration of Risk Management

Before you can start to use the Pims Risk Management module it must be configured to meet your business philosophy or best practice. Open the Setup form located in the Risk Management navigation menu to configure or review Risk Management key settings. This section is not intended for regular users of the Risk Management module, usually an administrator or super users will complete the configuration.

Figure 1: Setup form

The settings in the Setup form are divided into project specific setup values and global setup values. Each group of setup values will be described further separately.

Domain specific setup values

Project Borders

In the project borders section you can define a project specific consequence matrix.

Figure 2: Project Borders tab

Columns in Project Borders tab:

Column Name Description
Consequence Consequence code
Health And Safety Abstract description of risk consequence on Health and Safety
Reputation Abstract description of risk consequence on Reputation
Environment Abstract description of risk consequence on Environment
Quality Abstract description of risk consequence on Quality
Financial Impact Abstract financial impact of risk consequences
Schedule Impact Abstract schedule impact of risk consequences

Risk / Action responsible

In this section you can assign risk related roles to project team members. Assign the Risk Responsible role to team members qualifying to be the owner of a risk. For team members qualifying as risk action responsible assign the Risk Actions role.

Figure 3: Risk / Action Responsible tab

Columns in Risk / Action Responsible tab:

Column Name Description
Team Member ID ID of a person to be made available for being Risk or Action responsible
Role Role assigned to a person. Roles are to be defined using Project Setup Roles form.
Full Name A full name of a person defined, automatically filled by a system

To review project team members and roles in general please refer to the Project Setup User Guide.

Contexts

In the Contexts section you can define the contexts to be used identifying risks.

Figure 4: Contexts tab

Columns in Contexts tab:

Column Name Description
Context Title of a context to be used defining risks

Areas

In the Areas section you can define the areas to be used identifying risks.

Figure 5: Areas tab

Columns in Areas tab:

Column Name Description
Area Title of an area to be used defining risks
Description Description on an area
Context Name of the Context the Area is connected to

Categories

In the Categories section you can define the categories to be used identifying risks.

Figure 6: Categories tab

Columns in Categories tab:

Column Name Description
Category Title of a category to be used defining risks
Area Name of the Area the Category is connected to

Strategies

In the Strategies section you can define the strategies to be used identifying risks.

Figure 7: Strategies tab

Columns in Categories tab:

Column Name Description
Strategy Title of a strategy to be used defining risks
Description Description of a strategy

Tags

In the Tags section you can define the tags to be used identifying risks.

Figure 8: Tags tab

Columns in Tags tab:

Column Name Description
Tag Title of a tag to be used defining risks
Description Description of a tag

Global setup values

Consequences

In this section of the setup form you can review the default consequence table or replace it with your own list.

Figure 9: Consequences tab

Columns in Consequences tab:

Column Name Description
Code The consequence code is a short uniform representation of the consequence and is used to define the risk matrix. Consequence code is one of the key values used in the risk assessment process
Description The description of the Consequence code.
Value The value column is used by the system to calculate risk severity and also determine if a consequence record represents a threat or opportunity. Positive number represents a risk and negative numbers represents an opportunity.

Probabilities

In this section of the setup form you can review the default probability table or replace it with your own list.

Figure 10: Probabilities tab

Columns in Probabilities tab:

Column Name Description
Code The probability code is a short uniform representation of the probability that is used to define the risk matrix. It is one of the key values used in the risk assessment process.
Description The description of the Probability code.
Value The value column is used by Pims to calculate risk severity. Only positive numbers can be used.

Manageabilities

In this section of the setup form you can review the default manageability table or replace it with your own list. Note that this feature is optional and can be left empty.

Figure 11: Manageabilities tab

Columns in Manageabilities tab:

Column Name Description
Code The probability code is a short uniform representation of the manageability and is one of the optional values used in the risk assessment process.
Description The description of the Manageability code.
Value The value column is used by Pims to calculate the balloon size in the risk matrix. Only positive numbers can be used.

Phases

In this section of the setup form you can set up the list of Phases to be used defining risk.

Figure 12: Phases tab

Columns in Phases tab:

Column Name Description
Phase Title of a phase to be used defining risks
Description The description of the phase.

Matrix Layout

The risk matrix configuration in Pims is used to produce the matrix diagram and calculate risk score / severity.

Figure 13: Matrix Threat Configuration

Figure 14: Matrix Opportunity Configuration

The matrix diagrams can be customized by replacing default populated values. You can replace / customize the default Severity code. The matrix background color can also be customized by replacing default colors in the Color column.

Matrix Diagram Basics

Matrix Diagram Basics

Figure 15: Balloon diagram

In the matrix diagram a balloon represents a risk and is positioned based on consequence and probability. The manageability is represented by the balloon size. The matrix is also capable of presenting the assessment history by drawing a connector between the balloons as shown in figure 15. As you can see in the example diagram the initial assessment was “Major and Less likely“, the current assessment is “Major and Unlikely”.