Figure 16: Process
Identified risks are recorded in the Risk Register:
Figure 17: Risks Input Form
Key information to be recorded is:
|Risk ID||The unique identifier of the identified risk. Generally is automatically generated by the system as an incremental number, but can also be specified manually.|
|Title||The short name of the risk|
|Description||In-depth description of the risk|
|Top Ten||A flag used to mark your risk as significant|
|Sub Top Ten||A flag used to mark your risk as significant|
|ALARP||A flag used to mark your risk "as low as reasonbaly practicable"|
|Potential Major Accident||A flag used to mark your risk as a potential major accident|
The Top Ten flag is used to mark your risk as significant and is used in several reports returning Top Ten risks. Top Ten is only used as an expression and doesn’t limit you to include more than 10 risks as Top Ten. Same is with Sub Top Ten flag which is used for different reports.
Additional information to be recorded is:
|Context||The context which the identified risk belongs to|
|Area||The area which the identified risk belongs to|
|Category||The category which the identified risk belongs to|
|Exposure Start||Set the assumed exposure start|
|Exposure End||Set the assumed exposure end|
|Strategy||Current strategy for the risk|
|Strategy Comments||Comments to strategy|
|WBS||WBS code the identified risk is related to|
|Supplier||The supplier which the identified risk is related to|
|Phase||The phase which the identified risk is related to|
|Risk owner||The person responsible for the identified risk|
|Status||The status of the identified risk (e.g. Open, Closed, Cancelled)|
|Tags||Tag(s) the risk is related to is/are ticked of|
Evaluate current quantification and record a new assessment according to project or corporate borders.
Figure 18: Assessments
Assessments columns to be filled in:
|Date||Date of identified risk assessment|
|Consequence||Potential consequences of the identified risk|
|Probability||Identified risk probability|
|Manageability||Manageability of the identified risk|
|Cost Impact||The cost of an impact caused by identified risk|
|Schedule Impact (days)||The duration of the impact caused by the identified risk|
|Comments||Additional comments for an assessment|
|Health||Identified risk has an impact on Health|
|Environment||Identified risk has an impact on the Environment|
|Reputation||Identified risk has an impact on the Reputation|
|Quality||Identified risk has an impact on Quality|
|Security||Identified risk has an impact on Security|
|Safety||Identified risk has an impact on Safety|
In order to complete registration of a new assessment the date, probability, consequence and manageability fields are mandatory. Default value for assessment date is today’s date.
To minimize risk matrix chart use the button on top: Minimize Matrix Chart.
Define tasks to minimize the treat, if possible.
Figure 19: Actions
Actions columns to be filled in:
|ID||The unique identifier of an action to be performed. It is automatically generated by the system as an incremental number.|
|Description||Description of an action|
|Responsible||Responsible for an action|
|Deadline||Deadline date of an action|
|Status||Status of an action|
|Closed||Date when an action is closed|
|QM Activity No||Quality Management Activity No - a reference to an activity in Quality Management module|
The QM Activity No will display a link to an activity in the Quality Management module if the specific risk task is referred to by the activity. For more details regarding Quality Management please refer to the Pims Quality Management User Guide.
Implement measures / tasks to treat the risk. As illustrated in Figure 1 (process) there is no defined end, meaning that the risk shouldn’t be closed or cancelled unless all treats are eliminated. When a risk is closed or cancelled it will disappear from most reports as they only lists open / active risks. To close or cancel a risk you set the appropriate Status in the Risks form shown in figure 2.
In the Related Risks and Attachments section you can relate risks and upload related files.
Figure 20: Related Risks and Attachments tab
Columns of Related Risks grid:
|Related Risk ID||ID to the Related Risk|
|Title||The title of the related risk|
Columns of attachments grid:
|File Name||The name of the file attached|
|File Size||The size of the file attached|