PIMS User Guides

Process covered within Pims Risk Management

Figure 16: Process

Identify

Identified risks are recorded in the Risk Register:

Figure 17: Risks Input Form

Key information to be recorded is:

Field Name Description
Risk ID The unique identifier of the identified risk. Generally is automatically generated by the system as an incremental number, but can also be specified manually.
Title The short name of the risk
Description In-depth description of the risk
Top Ten A flag used to mark your risk as significant
Sub Top Ten A flag used to mark your risk as significant
ALARP A flag used to mark your risk "as low as reasonbaly practicable"
Potential Major Accident A flag used to mark your risk as a potential major accident

The Top Ten flag is used to mark your risk as significant and is used in several reports returning Top Ten risks. Top Ten is only used as an expression and doesn’t limit you to include more than 10 risks as Top Ten. Same is with Sub Top Ten flag which is used for different reports.

Additional information to be recorded is:

Field Name Description
Context The context which the identified risk belongs to
Area The area which the identified risk belongs to
Category The category which the identified risk belongs to
Exposure Start Set the assumed exposure start
Exposure End Set the assumed exposure end
Strategy Current strategy for the risk
Strategy Comments Comments to strategy
WBS WBS code the identified risk is related to
Supplier The supplier which the identified risk is related to
Phase The phase which the identified risk is related to
Risk owner The person responsible for the identified risk
Status The status of the identified risk (e.g. Open, Closed, Cancelled)
Tags Tag(s) the risk is related to is/are ticked of

Assess

Evaluate current quantification and record a new assessment according to project or corporate borders.

Figure 18: Assessments

Assessments columns to be filled in:

Column Name Description
Date Date of identified risk assessment
Consequence Potential consequences of the identified risk
Probability Identified risk probability
Manageability Manageability of the identified risk
Cost Impact The cost of an impact caused by identified risk
Schedule Impact (days) The duration of the impact caused by the identified risk
Comments Additional comments for an assessment
Health Identified risk has an impact on Health
Environment Identified risk has an impact on the Environment
Reputation Identified risk has an impact on the Reputation
Quality Identified risk has an impact on Quality
Security Identified risk has an impact on Security
Safety Identified risk has an impact on Safety

In order to complete registration of a new assessment the date, probability, consequence and manageability fields are mandatory. Default value for assessment date is today’s date.

To minimize risk matrix chart use the button on top: Minimize Matrix Chart.

Plan

Define tasks to minimize the treat, if possible.

Figure 19: Actions

Actions columns to be filled in:

Column Name Description
ID The unique identifier of an action to be performed. It is automatically generated by the system as an incremental number.
Description Description of an action
Responsible Responsible for an action
Deadline Deadline date of an action
Status Status of an action
Closed Date when an action is closed
QM Activity No Quality Management Activity No - a reference to an activity in Quality Management module

The QM Activity No will display a link to an activity in the Quality Management module if the specific risk task is referred to by the activity. For more details regarding Quality Management please refer to the Pims Quality Management User Guide.

Implement

Implement measures / tasks to treat the risk. As illustrated in Figure 1 (process) there is no defined end, meaning that the risk shouldn’t be closed or cancelled unless all treats are eliminated. When a risk is closed or cancelled it will disappear from most reports as they only lists open / active risks. To close or cancel a risk you set the appropriate Status in the Risks form shown in figure 2.

Related Risks and Attachments

In the Related Risks and Attachments section you can relate risks and upload related files.

Figure 20: Related Risks and Attachments tab

Columns of Related Risks grid:

Column Name Description
Related Risk ID ID to the Related Risk
Title The title of the related risk

Columns of attachments grid:

Column Name Description
File Name The name of the file attached
File Size The size of the file attached